Private jet car service from the FBO to the meeting

FBO transportation works by appointment. The flight department, charter operator or assistant shares the FBO, the tail number or trip reference, the arrival window and the passenger list; the car arrives before the earliest realistic landing; and the driver typically checks in at the FBO's front desk. Depending on the FBO and the airport, passengers walk through the lounge to the car outside, or the car is brought to the aircraft where that is permitted.

An FBO (fixed base operator) is a private aviation terminal and service business on an airport, so its own rules sit on top of the airport's. Two FBOs on the same field can handle vehicles differently, which is why Corporate Travel USA confirms the arrangement with the specific FBO rather than with the airport in general.

Position the car for the earliest realistic arrival, not the planned one, because private flights can land early or move at short notice. Waiting then becomes the main variable, and its terms, including how long the car waits after a delay and what happens if the flight is cancelled, are stated in the proposal.

Departures need the opposite discipline. The aircraft operator sets when passengers should be at the FBO, so the pickup time is worked back from that instruction, the drive time and the luggage, not from the scheduled departure. Tell us if the passengers are coming from several addresses, because collecting them in turn changes the plan.

Discretion runs through the timing as well: the brief can carry initials instead of names, and the driver does not need to know who else is on the flight.