Private Driver Service, Dedicated to Your Organization

A dedicated vehicle contract covers the vehicle class, the driver arrangement, the hours and days of coverage, the geography, how backup works, and the term, notice and renewal. In a Corporate Travel USA proposal each of these is written down before anything is confirmed, so dedicated means the same thing to both sides.

Two arrangements are common. A full-time assignment reserves one vehicle and a regular driver for set hours every working day. A scheduled assignment reserves them on agreed days or blocks, such as board weeks or a delegation's stay. Either can include on-request trips outside core hours, priced as the proposal sets out.

Dedicated driver service hours should be planned against the real working day, including preparation and the return to base, not just the time the executive is in the car. Long days are where dedicated arrangements most often strain, so the proposal sets core hours, the rule for extra time and the point at which a relief driver takes over.

Federal hours-of-service rules give a useful benchmark. For drivers of passenger-carrying commercial motor vehicles, FMCSA allows a maximum of 10 hours of driving after 8 consecutive hours off duty, and no driving after 15 hours on duty. A sedan or SUV carrying eight or fewer people, including the driver, generally falls outside the federal definition of a commercial motor vehicle (49 CFR 390.5), but the fatigue logic is the same, and state or local rules can apply.

As an illustration: a 6:30 a.m. hotel pickup and a 9:30 p.m. drop after a client dinner is a 15-hour span before preparation and the drive back to base. Repeated across a week, that pattern calls for split coverage or a relief driver rather than one person stretched across the whole day.